Manage every project from bid to final payment
Job Pilot gives general contractors the tools to stay organized, keep clients informed, and grow their business.
Kitchen reno at Johnson's — cabinets arrive Thursday
- Need 2 guys
Tile for 2nd floor bathroom — measure twice!!
Change order #3 — client wants recessed lighting added
Why service pros choose Job Pilot
- Manage multiple projects and job sites simultaneously
- Create detailed project quotes and change orders
- Track expenses, materials, and subcontractor costs
- Schedule crews across multiple job sites
- Send progress updates through the client portal
- Invoice by project milestone or on completion
- Track lumber, drywall, fasteners, and subcontractor materials across job sites
- Run profit & loss reports by project and track expenses against budgets
- Sync invoices and expenses with QuickBooks Online automatically
Job Pilot features for contractors
Job Management
Track every project from start to finish with custom statuses.
Quoting & Estimates
Detailed project quotes and change order management.
Invoicing & Payments
Invoice by milestone or on completion with online payments.
Client Portal
Keep clients informed with progress updates and approvals.
Built for General Contractors
Managing multiple projects, crews, and clients is complex. Job Pilot brings everything together so you can focus on delivering quality work instead of drowning in paperwork.
Multi-Project Management
See all your active projects at a glance. Track progress, expenses, and timelines for each job site from a single dashboard. No more texting your crew to figure out who is at which site.
Keep Clients in the Loop
Your clients want to know what’s happening with their project. The client portal gives them visibility into job progress, quote approvals, and invoices — drastically reducing those daily “just checking in” phone calls and building trust.
Stop Eating to Cost of Change Orders
Track every expense against each project, materials, labor, subcontractors, and equipment. Easily log client change orders on the fly so you stop doing extra work for free. Know exactly where you stand financially on every single job.
Powerful Add-ons for contractors
Customize Job Pilot with extra tools tailored to your workflow.
Digital Contracts
Protect your business with legally binding, digital contracts. Send agreements for signature directly from the app before starting a job, preventing scope creep and liability.
Design Tool
Create 2D layout plans for renovations, additions, and remodels. Show clients exactly how the finished project will look, mark demolition zones, and attach visual plans to your project quotes.
Smart Dispatch
Track crews across multiple job sites with real-time GPS. Optimize routes for site visits, set geofences for automatic clock-in, and log mileage for accurate project costing.
Online Booking
Let homeowners schedule consultations, inspections, and project walkthroughs directly from your website. The system checks your availability and creates the appointment automatically.
Review & Reputation Automation
Automatically request a Google review after every completed project. Build your reputation on autopilot while the client's excitement about their remodel is still fresh.
SMS Two-Way Messaging
Text clients project updates, schedule changes, and milestone notifications from a dedicated business number. Clients can reply without seeing your personal phone number.
Marketing Campaigns
Send seasonal renovation promotions, project showcase emails, and re-engagement campaigns to past clients. Segment by project type and automate follow-up sequences.
Free tools for contractors
Calculators, templates, and generators to help you run your business.
Sq Ft & Material Calculator
Calculate materials needed for flooring, tile, drywall, and painting.
Quote Template Generator
Create professional, branded quotes for construction projects.
Invoice Generator
Generate professional invoices for milestone and completion billing.
Service Agreement Template
Protect your contracting business with clear project agreements.
What contractors are saying
"Managing multiple job sites used to mean a dozen phone calls a day. Now my crew just checks the app and goes."
"The client portal is a game changer. Homeowners can see progress photos, approve change orders, and pay — all without calling me."
"Job Pilot paid for itself the first month. We stopped losing money on forgotten change orders and unbilled materials."
Frequently asked questions
What is the best software for general contractors?
The best general contractor software manages multiple projects simultaneously, tracks subcontractors, handles change orders, and keeps clients informed without requiring a full-time office manager. Job Pilot gives contractors a single platform for scheduling, quoting, expense tracking, and client communication so nothing falls through the cracks across multiple job sites.
How do I manage subcontractors and coordinate crews across job sites?
Coordinating subcontractors and in-house crews across multiple job sites requires everyone to have up-to-date schedules, job details, and contact information at all times. Job Pilot lets you assign jobs to any crew member or subcontractor, share job details and site instructions directly through the platform, and see the status of every active project from one dashboard.
How do general contractors manage job scheduling and project timelines?
Effective project scheduling for contractors means being able to see all active jobs at once, identify conflicts, and move work around when delays happen. Job Pilot's visual calendar lets you schedule and reschedule jobs with drag-and-drop ease, set milestone reminders, and keep your entire team aligned on timelines without a single group text.
Can I send digital contracts to clients before starting a contracting job?
Yes. Job Pilot includes a digital contracts add-on that lets you create, send, and collect legally binding signatures on project agreements before a single nail is driven. Digital contracts protect you from scope creep and liability by clearly defining the work, pricing, and terms, and clients can sign from their phone in seconds.
Job Pilot also works for
Build a better business.
Stop eating the cost of unbilled materials and organize your job sites today.